Project Coordinator

Job Description

- **Location**: Cyberjaya, Malaysia (Hybrid)
- **Company Overview**:
- Northland Controls is a global leader in physical security systems integration, providing strategic, large-scale solutions for some of the world’s most iconic brands across 90+ countries. We specialize in mission-critical infrastructure, including system design and high-level consulting for global data centers and major corporate programs.
- Guided by our "One Northland" philosophy, we foster an open, collaborative culture driven by grit and a commitment to excellence. We are dedicated to professional growth and maintaining a supportive environment for our world-class team.
- **Role Overview**:
- Northland Controls is looking for a proactive and detail-oriented Project Coordinator to support the Project Management Office (PMO) in delivering global physical security system projects. You’ll coordinate schedules, manage documentation, communicate with clients, and ensure projects are completed on time and within budget. This role is ideal for someone who thrives in a fast-paced environment and values collaboration, accountability, and continuous learning. Join a dynamic team that supports some of the world’s largest corporate clients.
- **Key Responsibilities**:
- Coordinating project schedules, resources, equipment documentation and information.
- Liaising with clients to identify and define project requirements, scope and objectives.
- Ensuring clients’ needs are met as project evolves.
- Coordinating and liaising with vendors to support project requirements.
- Assists in preparing action plans using resources from time and budget projects.
- Ensuring all projects are completed on time, within budget and with high quality standards.
- Assist in monitoring the project progress and respond to issues as they arise.
- Act as a point of contact and communicate project status to all participants.
- Work with project and program managers to eliminate project blockers.
- Use tools to monitor working hours, plans and expenses/expenditures.
- Create and maintain project documentation, plans and reports.
- Ensure standards and requirement are met through conducting quality assurance tests.
- Other duties as assigned.
- **Requirements**:
- **Minimum/Core Requirements**:
- Demonstrated work experience as a Project Coordinator or in a similar administrative support role.
- Diploma or Bachelor’s Degree or equivalent experience.
- Knowledge of project management principles and best practices.
- Ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
- Strong working knowledge of Microsoft products (Word, Excel, Planner, Project).
- Able to prioritize and execute tasks in a high-pressure environment.
- Excellent time management skills with a proven ability to meet deadlines.
- Effective written and oral communication skills.
- Effective organizational and problem-solving skills.
- Ability to work effectively with a wide range of individuals.
- **Why you should be interested**:
- **Global Exposure**: Join a world-class team delivering mission-critical security programs for iconic global clients.
- **Hands-On Impact**: Play a vital role in the PMO, with your work directly enabling the successful delivery of complex security infrastructure projects.
- **Supportive Culture**: Work in a flexible, collaborative environment where "One Northland" means we succeed together through grit and adventure.
- **Professional Growth**: Be part of a growing team at a global integrator that values continuous learning and operational excellence.